Accounting Clerks

Our accounting department consists of two accounting clerks. One is an Accounts Receivable Clerk and the other is an Accounts Payable Clerk. Both positions work together as a team to accomplish the various accounting needs of the company. The accounting clerks report directly to our company President.

Accounts Receivable Accounting Clerk

The AR Accounting Clerk is responsible for managing the accounting work that helps with customer service and income generation.

AR Clerk Job Duties

This position has a wide range of job duties that must be carried out in a manner consistent with our high level of customer service including:

Generate recurring monthly revenue invoices
Recruit customers for enrollment in AutoPay
Send statements and payment reminders to customers to minimize past due AR balance.
Maintain customer records and contracts
Perform periodic audits of monitoring account billing
Prepare and deliver daily bank deposits
Respond to requests for W-9’s and COI’s
Cross train and assist in AP when necessary
Perform other clerical and administrative assistant duties including various errands
Being a small company, other tasks may be assigned as required.

Accounts Payable Accounting Clerk

The AP Accounting Clerk is responsible for managing accounting work that helps in managing vendors and paying expenses.

AP Clerk Job Duties

This position also has a wide range of job duties that must be carried out in a manner consistent with our high level of customer service including:

Weekly payroll performed “in house” for 15 to 20 employees
Enter vendor bills for expenses into QuickBooks (Vendor bills for inventory items entered by a different staff member)
Make recommendations for weekly check runs
Perform reconciliations for bank accounts and credit cards
Ensure various taxes are paid and filed when necessary including payroll, sales, property, and other misc. taxes.
Manage various insurance renewals and policy changes
Manage employee benefit programs
Process new vendor credit applications and ensure W-9 and certificates of insurance (if applicable) on file before making any payments.
Perform on boarding tasks for new hires and process employee separations.
Eventually cross train and assist in AR when necessary
Perform other clerical and administrative assistant duties including various errands
Being a small company, other tasks may be assigned as required.

Hours for the Accounting Clerks

Both positions are part time and the amount of hours will vary upon the qualification of the candidates and the current needs of the company. Typically 15 to 20 hours for AR and 28 to 35 hours per week for AP is normal. The schedule has flexibility as to when that workload is completed during our regular business hours of Monday through Friday, 8:00am to 5:00pm.

Qualifications for the Accounting Clerks

Potential candidates should have the following requirements:

Previous experience in a comparable position
Experience using QuickBooks
An extremely high attention to detail
A competency to multi-task and prioritize duties
Ability to think and work independently and efficiently
Ability to recognize anomalies and then investigate the cause and solution to such issues.
Ability to pass state mandated security background checks
Computer use proficiency and typing skills. (Must be competent using Microsoft Office products)
A driver’s license and reliable vehicle for errands
Being a Public Notary is a bonus (but not required)
High school diploma or equivalent

Compensation

Hourly rate will vary based on the accounting clerks’ qualifications and experience. Please send your requested rate with your resume and cover letter.
Annual vacation paid time off is available based on tenure at company.
40 hours per year of sick paid time off is accrued in accordance with MA law after 60 days of employment
We offer Aflac products and dental insurance at employees’ expense
Being a part time position, participation in our health insurance program is not included.
The candidate hired will be a W-2 employee, not a 1099 contractor.

How to Apply

To apply to become one of our two accounting clerks, please send us a cover letter, resume, compensation requirements, and which of the two positions you would like to be considered for (both is also an option) through the form at the bottom of this page.

Be Advised:

We highly recommend your cover letter and resume be submitted as a pdf to ensure they are displayed as you intended them to be. Only files that are less than 8MB in size will be accepted. Also, all items must be completed to be accepted. The resume and cover letter can not have the same file name or your submission will be rejected.